Registered Mail Vs Certified Mail – The Game Changer?

Online communication is quick and straightforward, but occasionally traditional mail works much better. A copy received through email does not represent an original business contract. You cannot send any personal product via email.

Often it makes perfect sense to mail an original document, a legal notice, or a contract by regular mail. Residential and commercial users can send secure Certified and Registered mail through the USPS.

Do you need to send your clients any important papers or items? The distinctions between registered and certified mail should then be clear to you. The details of each service are discussed in this article. To know everything in detail, continue reading this post.

So let’s get started.

Registered Mail Vs Certified Mail

The Function of Certified Mail

In 1755, accredited mail first appeared. Its main goal is to ensure that the package is delivered to the intended recipient or authority and that delivery documentation is obtained. 

Each piece of certified mail receives a unique tracking number, usually 20 digits long. 

These are typically delivered with regular mail. The sender must pay an extra sum of money for certified mail protection. Court records, notifications of tax audits, etc., are sent via this service.

The Function of Registered Mail

Registered mail is a delivery method similar to Certified Mail but with additional security steps to guarantee a safe and secure arrival. It’s options include sealed containers, locked safes, cages, and a verified chain of supervision. 

Registered mail requires more complicated tracking and fulfillment procedures than certified mail.

Additionally, registered mail offers the option of collect-on-delivery, which may take up to 35 days. If registered mail is not delivered, the USPS can be contacted for an inquiry or claim using form 1000 for domestic or international claims.

What Are the distinctions between certified and registered mail?

The primary difference between Certified and Registered Mail is that each serves a unique purpose. 

With certified mail, you can be sure that the mail is handed to the designated person or authority and that the proof of delivery is still intact. 

The registered mail, on the other hand, is more concerned with the security of the content being mailed.

The following distinction is the insurance that is included with registered mail but is not generally included with certified mail. 

Therefore, Registered Mail was developed as a costly alternative to Certified Mail to provide a more secure and closely tracked delivery, usually for papers such as tax returns and legal notifications.

Additional Mailing Details

Mail sent via Registered Mail may take longer than anticipated to arrive because of the security measures taken to handle and convey it. In contrast, mail sent via Certified Mail service arrives at the same speed as it would without the service.

 As of the date of publishing, mail sent using the Certified Mail service might arrive at its destination possibly in as short as five business days, and mail shipped using the Registered Mail service could take as long as 14 business days.

The delivery may take a little longer if you use insurance with Registered Mail. While Certified Mail service does not offer Collect on Delivery, Registered Mail service does. You won’t be provided a delivery date guarantee when you choose to Collect on Delivery.

Advantages of registered mail over certified mail

Both Registered Mail and Certified Mail have several advantages. Let’s examine the primary causes why customers and companies use them.

Evidence of mailing

There is no way to prove that a letter was sent by you when it is placed in a standard mailbox. You won’t be able to show when and where you mailed the letter if it disappears. Furthermore, you will be unable to determine when it will arrive. This evidence is delivered via Certified and Registered Mail.

Evidence of Delivery

The recipient must sign the package to receive Certified Mail sent to a post office box. Similar to tracking systems, you may purchase proof of delivery for any mail. Although it is free with certified and registered mail, adding it to other types of mail will cost extra.

Data maintaining

The USPS has kept records for Certified Mail for two years. Comparatively, they maintain track of data for other services for only four months.

Sometimes months or years after the incident, delivery information is still essential. When you need it, Certified Mail ensures that you will have proof of delivery. This data is also available on the USPS official site.

For valuables, use certified and registered mail

So, when should you send certified mail as opposed to registered mail?

Certified Mail serves as proof of delivery. It indicates that mail was delivered or that a delivery attempt was made.

Additionally, you can obtain a return receipt and a copy of the recipient’s signature. There is no doubt regarding the delivery.

Registered Mail performs the same functions as Certified Mail and offers up to $50,000 in valuables insurance. Precious and important papers will be delivered securely and remain safe until they arrive at their destination.

Both choices are invaluable whether you mail goods or paperwork.


The USPS’s Registered Mail service is the safest method of sending an item. Registered Mail must be sent with proof of posting to comply with the security requirements for this mail category, which necessitates a visit to the post office.

The delivery time for Certified Mail is the same as for First Class or Priority Mail. However, Registered Mail moves more slowly than usual due to security safeguards during processing and transport. Use Registered Mail rather than Certified if you require a delivery that is secure but not urgent.

For customers mailing expensive or irreplaceable products, the Postal Service provides Registered Mail. With proof of shipping and delivery, registered mail offers additional protection for the priceless and significant customer and internal mail.


The opportunity for the sender to ask for a postal receipt and delivery confirmation is one of the features that Certified Mail and Registered Mail have in common because they are related services. The two service providers offer distinct benefits in separate ways.

One of the postal services offered to customers is certified mail, which provides a certificate proving delivery of the mail to the designated person or authority with signature evidence. 

When sending a valuable object that needs further protection, registered mail is used. This is a postal service whose primary goal is to prioritize the item’s security.

Originally posted 2022-10-06 10:00:00.

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